Google Form QR code for sign-ups, registration and surveys

In Google Forms, click Publish first, then copy the responder link and paste it into the Google Form QR code page. Press "Create QR code" and download the image. Before you print, scan it with a phone that is not signed in to Google: if the questions open straight away, anyone can answer; if a sign-in page appears, fix the settings described below first.

Step 1: get the responder link

Forms now have to be published before anyone can respond. An unpublished form stays closed even to people who have the link, as Google's Forms help explains.

1. Open the form, click Publish at the top right and confirm with Publish in the dialog. The top right then shows "Published".
2. Click Published and choose Copy responder link, or click Share and copy the responder link from there.
3. Ticking Shorten URL is optional. A qrfast code stores its own short link, so a long form address does not make the pattern denser. Without shortening, the landing page shows docs.google.com, which tells people it is a Google form.

Do not copy the address bar while you are editing the form (the link ending in /edit). That link is for editors, not responders.

Step 2: create the QR code

1. Open the Google Form QR code page and paste the link as the destination.
2. Give it a QR name that says what the form is, such as "Teacher workshop registration, 20 November". Scanners see this name on the landing page before the form opens.
3. Optionally add a caption under the code, such as "Scan to register", and pick colors or a logo while keeping the pattern clearly darker than the background.
4. Press Create QR code. You get the code's link and a private manage link. Keep the manage link safe: it is how you change the destination and see scans.
5. Download PNG for slides and posts, or SVG for a print shop. For a registration desk, choose the A4 print sheet with 4 table cards or 1 sign and press Print.

Scanners first see a short qrfast landing page with the QR name, the destination domain, a safety check result and an ad, which is how the service stays free. They tap "Continue to docs.google.com →" to reach the form. Owners cannot turn this page off.

Why respondents are asked to sign in, and how to fix it

If the form uses any of these settings, people who scan with a phone that is not signed in to Google must sign in before they can answer:

• Limit to 1 response (Settings, Responses). Google says users must sign in to their Google Account to access and fill out the form. Turn it off unless you really need it. To catch duplicates, ask for a phone number or student ID and remove repeats in the sheet later.
• Collect email addresses set to Verified records the respondent's Google Account email. If you only need an address to reply to, choose Responder input so people type it themselves.
• A File upload question. Respondents need to sign in to a Google Account to answer it, so collect files another way if you can.
• Restricted access, for example only people in your school or company, or only people you added. Click Published or Share and set General access to anyone with the link.

If you use a school or work account and cannot open the form to anyone with the link, your administrator may have blocked responses from outside the organization. Google added these admin settings for Google Workspace in mid-2025, so ask your IT team.

To test, open the responder link in a private browser window, or scan the code with someone else's phone. If the questions appear with no sign-in page, you are ready.

Open a new round with the same code and posters

The code points to a qrfast short link, not to the form itself, so you can swap the form without reprinting.

1. Make the new form. If the questions stay the same, open the old form, click More at the top right and choose Make a copy. The old responses stay with the old form.
2. Update the dates and details, Publish it and copy the responder link.
3. Open the manage link of your code, paste the new link as the destination, rename the code for the new round and press Save.
4. Scan the old code again to confirm it opens the new form.

Between rounds you have two options:

• Close the old form: click Published at the top right and turn off accepting responses. People who open it see a message that the form is no longer accepting responses, and you can edit that message to announce the next round.
• Press Pause on the manage link. Scanners see a page saying the code is paused until you press Resume.

For limited places, such as 40 seats, Google Forms can close itself: under "Accepting responses", choose Set close date or response limit. Google notes that responses arriving at exactly the same time can go over the limit (View & manage form responses), so leave some margin.

Compare scans with responses

Three numbers show where people drop off:

1. Scans: how many times the landing page was opened. The manage link shows total scans, the last 30 days and a 7-day chart.
2. Continues: how many times someone tapped through to the form, shown as the continue rate.
3. Responses: the Responses tab at the top of the form in Google Forms.

• Many scans but few continues: people open the page and stop. Make the QR name say clearly what they get, such as "English camp sign-up, closes 30 November".
• Many continues but few responses: people reach the form and do not submit. Check the sign-in settings above, the length of the form and whether it is still accepting responses.

Two things to keep in mind. Scans count visits, not people: one person scanning twice counts twice (bots are not counted). And if you also share the form link elsewhere, such as in a group chat, the responses include people from that channel. A free account adds 30- and 90-day statistics by country, device, operating system and time of day, plus CSV export.

FAQ

Does it work with Microsoft Forms or other form tools?

Yes. Paste that form's link into the website link type. Editing the destination and scan statistics work the same way; sign-in rules depend on that tool's settings.

Can I make codes for many classes or events at once?

Members can use Bulk from CSV in the dashboard: a two-column file (title, destination) of up to 200 rows creates a full set of link codes, each editable later.

Can I reuse the code next year?

Yes. qrfast dynamic codes do not expire unless the destination breaks our usage policy, in which case the code is suspended. Point the code at next year's form when it is ready.